Hotel Executive Administrator

Be part of an iconic hospitality landmark

Ciel Dubai Marina, part of IHG Hotels & Resorts’ prestigious Vignette Collection, is set to redefine luxury as the world’s tallest hotel. The First Group’s flagship development featuring 1,004 elegantly designed guestrooms, 8 stunning dining destinations, 3 outdoor swimming pools, breathtaking floor-to-ceiling panoramic views, and an array of world-class amenities, Ciel offers an unparalleled hospitality experience.

Designed by the award-winning architectural firm, NORR Group, Ciel has already garnered prestigious industry accolades, including the 2019 International Property Awards for Best International Hotel Architecture and Best Hotel Architecture Arabia. This international recognition establishes Ciel as a landmark development and a symbol of innovation in the hospitality industry.

Join our dynamic team committed to delivering exceptional hospitality experiences and unlock endless opportunities for professional growth with Ciel Dubai Marina, Vignette Collection.

About The First Group Hospitality

The First Group Hospitality is a leading hospitality management company pioneering a new era of excellence. With a rapidly expanding portfolio of award-winning upscale hotels, signature restaurants, and distinctive leisure destinations, we are committed to creating unforgettable experiences at every touchpoint.

Our team of seasoned professionals brings decades of experience from renowned hotel brands, combined with a deep understanding of the Dubai and GCC markets. With a comprehensive infrastructure spanning all key areas of hotel management, we offer tailored solutions to maximise efficiency, drive revenue growth, and enhance guest satisfaction.

At The First Group Hospitality, we are dedicated to building long-term partnerships with our clients. By leveraging our global insights, regional expertise, and strong operational foundation, we ensure that every aspect of your hotel is managed with precision and care. Our goal is to optimise performance, boost profitability, and deliver sustainable growth for your property.

Position Overview

We are seeking a highly organized and proactive Hotel Executive Administrator to provide comprehensive support to the Managing Director of the hotel while also overseeing administrative functions at the property level. This role requires a professional who can balance executive support with broader hotel administration, ensuring smooth day-to-day operations. The Executive Administrator will serve as a trusted liaison and representative of the Managing Director’s office, handling responsibilities with discretion, efficiency, and professionalism.

Executive Support

• Provide high-level administrative assistance to the Managing Director, including calendar management, meeting coordination, and professional correspondence.
• Coordinate and prepare agendas, presentations, and reports for executive meetings.
• Arrange travel logistics, itineraries, and expense reports for the Managing Director.
• Handle confidential information with discretion and professionalism.
• Support special projects, strategic initiatives, and cross-departmental communications.

Property-Level Administrative Duties

• Oversee office administration, including supplies, filing systems, and documentation management.
• Assist with departmental coordination, ensuring smooth communication between hotel teams.
• Monitor and prepare operational reports, records, and data as required by management.
• Organize internal meetings, training sessions, and staff events at the property.
• Ensure compliance with company policies, procedures, and hospitality standards across administrative practices.
• Act as a point of contact for vendors, contractors, and service providers for administrative matters.

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• Proven experience in executive support, office administration, or a similar role within hospitality or luxury service.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills (written and verbal).
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite and administrative systems.
• Ability to manage multiple priorities in a dynamic hospitality environment.